Business Letter Generator
Write formal business letters in minutes using ready-made templates for the most common letter types. Fill in the sender and recipient details, customize the body text, then print or export to PDF.
Runs in your browser — nothing is uploadedLetter Type
Selecting a type loads a boilerplate body — you can edit it freely.
Sender Information
Recipient Information
Letter Content
About Business Letter Generator
Formal business letters follow a familiar structure: sender details, date, recipient details, a subject line, a salutation, the body, a closing and signature. Getting that format right makes your letter look professional and easy to process.
Choose from ready-made templates for general letters, requests, complaints, authorizations and applications. Fill in the sender and recipient details, adjust the subject and body text, then print or save the letter as a PDF.
When to use it
- Authorization letters for banks, couriers or government offices.
- Formal complaints to suppliers, landlords or service providers.
- Requests for documents, refunds, leave or information.
- Official correspondence for small businesses and organizations.
Tips for better results
- Keep the subject line specific, such as “Request for refund — Order #1234”.
- State the purpose in the first paragraph and the action you want in the last.
- Keep a polite, factual tone, especially in complaint letters.
- Use our Letterhead Generator for branded paper, then print the letter on it.
How to use the Business Letter Generator
- Select the letter type: General, Request, Complaint, Authorization or Application.
- Fill in your sender details (name, company, address) and the date.
- Enter the recipient's name, title, company and address.
- Edit the subject and body — the template provides a starting point.
- Click Print or Save PDF to generate the finished letter.
Frequently asked questions
Can I edit the boilerplate body text?
Yes. The template loads suggested text that you can freely edit to match your exact situation.
What letter types are available?
General, Request, Complaint, Authorization and Application / Cover Letter. Each loads a different boilerplate body and subject line.
Does anything get saved or uploaded?
No. The entire letter is composed in your browser. Nothing is uploaded or saved to any server.
What is the correct business letter format?
The common block format aligns everything to the left: sender address, date, recipient address, subject, salutation, body paragraphs separated by blank lines, closing (such as “Yours sincerely”), and your name and signature.
Should I sign the letter?
Yes, for printed letters sign above your typed name. For PDFs sent by email, a typed name is usually acceptable unless the recipient asks for a signature.